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Welcome, valued newcomers, to our innovative and streamlined approach to employee onboarding! Say goodbye to the cumbersome tradition of chasing documents and drowning in endless forms. With the Employee Life Cycle and our cutting-edge Spine HR Suite, onboarding has never been more efficient and convenient.

We've revolutionized the process by allowing new hires to enter their information directly into our user-friendly portal. What's more, HR personnel can approve these details from anywhere, at any time. No more waiting for in-person meetings or sifting through stacks of paperwork.

Joining & On-Boarding

Welcome Mail

Welcome Emails with user friendly instruction to complete on-boarding.

Process Flow

System driven process flow to complete the on-board cycle & collecting various employee details along with compliance information / documents.

Information Approval

Approval of collected information by HR & updated the master records.

Confirmation Process

Remainder Mail

This email is an automatic reminder sent to relevant parties, which includes employees, Heads of Departments (HOD), and the Human Resources (HR) department. The purpose of this email is to prompt the review of probationary or temporary employees and, if they meet specific criteria, to confirm their employment. The email is a proactive measure to ensure that probationary/temporary employees are considered for confirmation when the time comes. If they meet the established criteria, they can be transitioned to regular, confirmed employment.

Confirmation Request

This email is initiated when an employee or their Head of Department (HOD) wishes to request confirmation. When an employee believes they have met the necessary requirements for confirmation, or when the HOD believes an employee should be confirmed, a confirmation request is initiated. This request follows a predefined workflow for approval. It likely involves multiple levels of approval within the organization, possibly including the HR department and higher management. Once the request is approved through the defined workflow, the employee's status can be changed from probationary/temporary to confirmed.

Employee Exit Request & Clearance Module

Resignation Request

In today's digital age, employees have the convenience of initiating their resignation request online through a user-friendly and secure platform. By filling out the resignation request form, employees can efficiently start the process of transitioning out of the organization.

Exit Form

As part of the resignation process, employees are required to complete a comprehensive Exit Interview form. This form serves as a crucial tool for understanding the reasons behind an employee's decision to leave the company. It captures insights, feedback, and suggestions that can help the organization make necessary improvements, enhance retention strategies, and maintain a positive employer-employee relationship.

Form Approval

Once the resignation request and Exit Interview form are submitted, the system automatically escalates the request to the Head of Department (HOD) and the HR Head. This email notification ensures that the appropriate authorities are promptly informed of the employee's impending departure. It allows them to take the necessary actions, such as planning for a replacement or addressing any potential issues that led to the resignation.

Resignation Approval

The resignation request follows a structured approval process involving various departments within the organization. Each department provides their input and sign-off on the request, which ensures a thorough evaluation. The HR department plays a crucial role in this process, giving the final sign-off after a comprehensive review. The detailed input gathered from the Exit Interviews becomes invaluable in understanding the employee's perspective and addressing any systemic issues within the organization.

Auto Update

Upon receiving the final approval, the system automatically updates the information in the SPINE HRIS (Human Resource Information System) and the Payroll - FNF (Full and Final) Module. This step is vital for ensuring that all the necessary administrative and financial aspects of the employee's departure are taken care of seamlessly, including final settlements, relieving letters, and related documentation.

Survey

Employee Survey

Comprehensive survey features to capture the feedback of employees periodically along with reports & analysis.

Feedback

Survey Module can be activated to take feedback from employee on their experience with defined system & process.