Efficient Document Management is at the core of organizational transparency and compliance. Our comprehensive system ensures that employees have access to up-to-date information, including Company Rules, Vision, Mission Statement, and other crucial policy documents. This not only fosters a shared understanding of the organizational ethos but also contributes to a well-informed and engaged workforce. Stay ahead of the curve with a centralized repository for all policy documents. This feature ensures that employees are consistently informed about any updates or changes in Company Rules, Vision, Mission Statement, and more. Keeping everyone on the same page enhances organizational cohesion and alignment with strategic objectives.
Attendance Calendar, Thought of the Day, News & Events
Enrich the employee experience with an integrated suite of features. The Attendance Calendar keeps employees informed about their work schedules, while a daily "Thought of the Day" fosters motivation and positivity. Stay updated on company happenings with the latest News & Events directly on your mobile device.
Holiday Calendar with Birthday & Anniversary Reminder List
Never miss a celebration or important date again. The Holiday Calendar ensures that employees are aware of upcoming vacations and important dates. Additionally, the Birthday & Anniversary Reminder list adds a personal touch, enhancing the workplace culture and strengthening interpersonal relationships.
Employee can View / Download their Payslip & Income Tax Projections in PDF format.
Empower employees with easy access to their financial information. Our platform allows employees to view and download their Payslips and Income Tax Projections in PDF format. This streamlined process enhances financial transparency and facilitates better financial planning for each individual.
Empower your workforce with the ability to request various types of leaves, such as standard Leave, On Duty (OD), and Compensatory Off (CO+), through our user-friendly mobile leave management system. This feature caters to the diverse needs of your employees, ensuring flexibility in managing their time off.
Experience a streamlined approval process for Leave, OD, and CO+ as Heads of Departments (HOD) and Human Resources (HR) effortlessly review and approve leave requests. This automated workflow ensures quick and accurate responses to employee time-off needs.
Improve communication efficiency with automatic email notifications triggered by the system upon the submission, approval, or rejection of leave requests. Employees stay informed, and HODs receive timely updates, fostering a transparent and responsive leave management environment.
Grant HODs a comprehensive view of various leave-related information for each employee before approving leave. This includes historical leave data, ensuring informed decision-making that aligns with team dynamics and operational needs.
Enhance accuracy in payroll processing by seamlessly integrating approved leave records into the SPINE HR/PAYROLL system at the end of each pay cycle. This automation reduces manual effort and minimizes the chances of errors in payroll calculations.
Enable employees to efficiently manage their leave requests by providing a filtering mechanism. Whether it's checking the status of In Process, Approved, Rejected, or Lapsed applications, this feature facilitates easy tracking and monitoring of their leave history.
Employees are empowered to initiate a Swipe Request in situations where their attendance hasn't been accurately recorded by the conventional methods such as Attendance Recording Devices, Swipe Cards, or Bio Metric Systems. This feature ensures that unforeseen circumstances, such as technical glitches or personal oversights, can be addressed promptly.
Once a Swipe Request is submitted, it enters the approval workflow. The Head of Department (HOD) is responsible for reviewing and approving these requests. The HOD has the flexibility to provide comments for further clarification or to document the reasons behind the approval or rejection decision. This two-way communication helps in maintaining transparency in the attendance regularization process.
To facilitate easy tracking and monitoring of Swipe Requests, employees can utilize the filtering options available in the system. They can categorize requests based on their status, such as In Process, Approved, Rejected, or Lapsed applications. This filtering capability streamlines the management of attendance-related applications, allowing employees to quickly assess the status of their requests.
To ensure accurate attendance tracking, employees are required to activate the GPS and internet features on their mobile devices. This combination allows for precise location data to be captured during the attendance marking process.
Within the Spine HR Mobile app, employees have the option to mark in or mark out. This action goes beyond a simple time stamp by incorporating GPS coordinates to pinpoint the exact location of the employee at the time of attendance marking. Additionally, a selfie from the front camera adds an extra layer of verification and accountability.
The marked entries seamlessly integrate into the Spine Time Attendance Module, providing a centralized and comprehensive overview of attendance records. This synchronized data is made accessible to relevant stakeholders such as Managers, Supervisors, HODs, and HR personnel, streamlining the approval process.
A notable feature of the system is the creation of a location fence using Google Maps. This innovative approach restricts employees from marking their attendance outside of the predefined geographical area. This not only ensures the authenticity of attendance records but also prevents manipulation by enforcing attendance marking within a specified boundary.
Internet connectivity plays a pivotal role in capturing and synchronizing the attendance details. The web-based platform facilitates real-time access to attendance data, enhancing the efficiency of the entire attendance management process. Managers and HR personnel can promptly review and approve attendance entries, contributing to a more streamlined workflow.
